Procedure for Complaints Handling

As a firm accredited by safeagent, at Abiva Estates Ltd we want you to be fully satisfied with our service.
Sometimes things don’t go to plan and when something does go wrong, we need you to tell us about it.
This will help us to improve our standards.
If you have a complaint, our staff who you usually deal with will try to resolve it that day, so please tell
them in the first instance.
Should they need some time to look into the matter, they will explain why and tell you how long it will
take. If you’re not happy with the response you receive from the team, you can get in touch through our
formal complaints procedure below.
Please put your formal complaint in writing either by email or letter, including as much detail as possible.
You can ask someone to help you put your complaint in writing if you wish. If you cannot put your
complaint in writing, please contact us so we can document your complaint for you.
When contacting us, please tell us:
• your name and contact details
• confirmation of what your relationship is to the property
• the full address of the tenancy property, if you have those details
• the aspect of our service you are complaining about;
• how you would like us to put matters right.
We will then respond in line with the timeframes set out below. You can get in touch in two different
ways – either by post:
Bunim Stobiecki
Abiva Estates Ltd
2 Cadoxton Avenue N15 6LB
or by email: info@abivaestates.co.uk
What will happen next?
• We will send you a letter acknowledging receipt of your complaint within three working days, enclosing
a copy of this procedure.
• We will investigate your complaint. A formal written outcome of our investigation will be sent to you
within 10 working days of sending the acknowledgement letter. If there is a reason why we need more
time than this we will tell you why.
• If, at this stage, you are still not satisfied with the outcome, you should contact us again and we will
arrange for a separate review to take place by a more senior member of staff.
• We will write to you within 10 working days of receiving your request for a review, confirming our final
viewpoint on the matter. If we need more time than this, we will tell you why. If you still remain
dissatisfied, you can then contact Property Redress Scheme (PRS) to request an independent review:

Property Redress Scheme 1st Floor, Premiere House, Elstree Way, Borehamwood WD6 1JH
03333219418 https://www.theprs.co.uk/
Please note the following:
You will need to submit your complaint to Property Redress Scheme (PRS) within 12 months of
receiving our final viewpoint letter, including any evidence to support your case.
Property Redress Scheme (PRS) requires that all complaints are addressed through this in-house
complaints procedure, before being submitted to them for their independent review.